How do guests upload on the night?

Show a QR code on a screen or table card. Guests point their phone camera at it, the page opens, and they add their photos in seconds, no app needed.

Can I stop unwanted uploads at a public event?

Yes. Ask for a name and email, require sign-in, or approve each uploader yourself. You can also add a password and remove any single upload later.

Is there a limit to how many people can upload?

No limit on people. You set a total storage cap and per-file size limits so the collection stays within the space you want to give it.

What happens to the photos afterwards?

They sit in a folder in your Google Drive. You can download them, or turn them into a shareable gallery. See the complete guide to sharing.

Collecting media

How to collect photos from everyone at your event

Birthdays, reunions, conferences, parties: the best photos are spread across everyone's phones. Here is how to gather them all into one Google Drive folder with a single link or QR code, no app required.

Hannah Brooks

UX writer at Galrivo·11 June 2026·3 min read

A crowd at a lively event holding up phones to take photos

Every event has the same after-party: a hundred great photos, all stuck on different phones. The person who organised it ends up begging the group chat for pictures and piecing together a fraction of them. Whether it is a 40th, a school reunion, a conference or a club night, one upload link turns every attendee into a contributor and lands their photos in one place.

Why one link beats chasing people

No app to install and no account to make, so everyone actually takes part.
Full-quality photos and videos, not the squashed versions a chat app sends.
Everything gathers in one folder automatically, instead of in twenty inboxes.
A QR code on a screen or a table card lets people add photos on the night.

Make your event upload link

Set it up before the event, show the QR code on the night, and let the photos roll in.

Tap New, then "Create a collect link"

On your dashboard, tap New and choose the collect side.

galrivo.com/dashboard

make something

What would you like to make?

Create a galleryA gallery of your media for others to view.Continue

Create a collect linkA link others use to upload their media to you.Continue

Name the event folder

Call it after the event. Galrivo makes this folder in your Drive and drops every upload inside it.

Folder name

Class of 2016 Reunion

We'll make this folder in your Drive and drop every upload inside it.

Choose who can upload

For an open event, let anyone with the link add photos. For a private one, ask people to sign in or approve them yourself.

Who can upload

Signed-in peopleThey sign in, so every file has a real name attached. Recommended.

Only people you approvePeople ask first; they can upload once you say yes.

Anyone with the linkNo sign-in. Fastest for guests; you can still ask for a name.

Share the link and QR code

Drop the link in the event chat, and put the QR code on the welcome screen or table cards.

Upload link

galrivo.com/c/reunion-2026

Copy

A QR code shown on a large screen at an event — Put the QR code where everyone can see it, and the photos collect themselves.

What attendees see

They scan the QR code or tap your link and reach a simple page with your event's name on it. They add photos and videos from their phone, or snap one on the spot, watch a quick progress bar, and get a thank-you. The whole thing takes seconds and works on any phone.

galrivo.com/c/reunion-2026

Galrivo

add your media

Add your event photos!

12 GB of 50 GB used76% free

Drag media here, or choose from your devicePhotos, videos & audio. Pick many at once.

Select media Take a photo/video

The page attendees reach. They can add from their library or take a photo there and then.

Keeping a big crowd's uploads clean

For a public event you may want a light touch on who adds what. You can ask for a name and email so each photo has a person attached, require people to sign in, or approve each uploader yourself before anything appears. You also set a total size cap and a closing date, so the link tidies up after itself.

Who can upload

Signed-in peopleThey sign in, so every file has a real name attached. Recommended.

Only people you approvePeople ask first; they can upload once you say yes.

Anyone with the linkNo sign-in. Fastest for guests; you can still ask for a name.

Pick how open it is: anyone with the link, signed-in people, or only those you approve.

Your side: one folder, everyone's view

Every upload arrives in your Drive folder, labelled with who sent it. Download the lot as a zip, clear out duplicates, and if you like, point a gallery at the same folder to share the best of the night back with everyone who came.

All the night's photos, gathered and labelled, ready to download or share back.

Branding a work event?

For conferences and company days, you can collect attendee photos and then share a branded gallery back. See sharing corporate event photos.

Key takeaways

One upload link or QR code turns every attendee into a photographer.
No app and no account, so people of all ages take part.
Choose how open it is: anyone, signed-in, or approved-only.
Everything lands in your own Google Drive, ready to download or share back.

Frequently asked questions

Share your media the easy way

Turn the photos and videos in your Google Drive into one clean link, with a password and an end date if you want. Free to start, no app for the people you send it to.

Make my first gallery

Hannah Brooks

UX writer at Galrivo

Hannah writes the words inside Galrivo and the step-by-step guides for getting things done on your phone, whatever device you carry.